One account, one price, one company to chase.
A ZeroLanes account puts your company’s journeys on your terms: people you name do the booking, the person travelling is on the booking, and every journey carries the cost centre it belongs to. Below is what that does today, and one section on what it does not do yet.
What a company account does
Bookers you name, and can turn off
People you authorise book on the company account. Each is a named person with their own access rather than a shared login, each can be switched off the moment they leave, and whether they may book for somebody else is a permission you grant rather than a default.
Booking on behalf of a named traveller
A booker with that permission puts the journey in the traveller’s own name, with their own phone and email, so the driver details and the messages reach the person actually travelling rather than the desk that booked it. The same traveller next month is the same record, not a new name typed again.
A cost centre on every journey, checked as it is entered
Choose how the field behaves: not captured at all, free text, a value from a list you supply, or a code that has to match a format you set. A booking that does not satisfy your rule is refused at the point of booking rather than filed and corrected by finance a month later.
Nothing on a personal card
A journey booked on the account is quoted, confirmed and dispatched without taking money from anybody’s card, and every journey is recorded against the account with its cost centre and its traveller. Spend is totalled per cost centre as it accrues.
The same checks, and our established companies first
A business journey is offered first to the transport companies that have earned our established trust tiers, and every driver and vehicle behind it passes the same compliance gate as any other journey. The price is the same kind of price too: one number, fixed before booking.
Monthly consolidated invoicing is not built yet.
It needs a payment integration that is not finished, and we would rather you read that here than discover it after opening an account. Everything around it is real: the account, its bookers, its cost centre rule, the named traveller, and the spend accruing against every journey that the invoice would be built from. What does not exist is the part that turns that spend into one monthly invoice and collects it. Until it does, settlement on an account is agreed with us directly. There is no date on this page for when that changes, because a date is a promise.
What is real, and what is not
Built and running
- The company account itself, with its billing contact, its payment terms and the day of the month its invoice is meant to fall on.
- Named bookers, their access, and which of them may book on behalf of somebody else.
- Delegated travellers, held as records so the same person is the same person next month.
- The cost centre rule, including a code format you set, validated when the journey is booked.
- Journeys placed on account without a card being charged, with spend accruing per journey and totalled by cost centre.
Not built yet
- Producing one consolidated monthly invoice from that accrued spend.
- Collecting payment against it, which needs the payment integration that is not finished.
- A self-serve portal where your finance team downloads past statements themselves.
How an account is set up
Talk to us first
Tell us roughly how your company travels, who books, and whether journeys have to carry a cost centre. Accounts are set up by a person because the answers change how the account is configured.
We configure the account
Your bookers and their permissions, your travellers, the label you use for a cost centre and the rule it has to satisfy. Nothing here is a default we guess at on your behalf.
Your people book
On the booking site, in a minute, against the account. The traveller and the cost centre are part of the booking rather than something reconciled afterwards.
Billing is arranged directly
Until consolidated invoicing is built, we agree how an account is settled with you rather than letting software imply a process that does not exist yet.
The documentation a buyer asks for
Compliance paperwork is the price of being considered at all, not the thing that wins an account, so here is exactly what is held and checked rather than a sentence claiming everyone is fully vetted.
- Per driver: the private hire driver licence with its issuing authority and expiry date, the DVLA licence, a DBS check, and right to work.
- Per vehicle: its private hire vehicle licence, hire and reward insurance, a current MOT certificate, and the V5C.
- Per transport company: its operator licence and its public liability insurance.
- Every one of those is reviewed and verified by ZeroLanes and held with its expiry date, not ticked in a box. An expired document removes that driver or vehicle from dispatch automatically.
- Each journey’s receipt names the company that carried it out: its trading name, and where the Companies House check came back verified, its registered name and company number, alongside its operator licence number and the council that issued it.
We do not list accreditations or certifications we do not hold. If your procurement process needs a specific one, ask, and you will be told plainly whether we have it rather than shown a logo that means something else.
Talk to us about an account
A person sets it up with you. Tell us how your company travels and what your finance team needs to see.
Booking a single journey today needs no account at all: zerolanes.co.uk quotes a fixed price before you book. If you run a transport company rather than book travel for one, the partners page is the one you want.